If you need to narrow the results of your search, Microsoft Teams allows you to search by operators. Sometimes the basic searches bring up too many options. Refining search results with search operators Lastly, you can search for files on your OneDrive through Teams. You can also open your Downloads Folder through Teams to view files that have been recently downloaded to your PC. When you click on the Files icon, the left-hand column will now display: Recent, Microsoft Teams, Downloads, and Cloud Storage (your OneDrive).Ĭlicking on Recent will bring up all of your recently edited files.Ĭlicking on Microsoft Teams will bring up every recently produced or modified document created by any member of your team.Ĭlicking on the Downloads tab will pull up all recent files you have downloaded from Teams to your PC and store in your downloads folder.
With the More Filters feature you can specify dates, Team, Channel, mentions, and more.Īnother way to search for files is by clicking on the Files icon on your left menu ribbon. Here you will have the option to dig deeper in your search using filters: Messages, People, and Files then by who it’s from then the file type, whether a document (DOCX, PDF, XLSX) or chat. If you can’t find what you are looking for in the drop-down menu, clicking Enter after your keyword has been typed will display all documents and conversations in relation to that keyword on the left. Or simply click Enter to do a search for all. Clicking on a Team or Channel in the drop-down menu will take you to that specific area and display all conversations or files related to your Keyword (if any). Once you type in your keyword you can select a location in the drop-down list. Below, I have typed in the keyword CLOUD.
With the basic menu bar search tool at the top, typing in a keyword will automatically display Teams and Channels that contain documents or conversations with the Keyword. How to Search for Things in Teams Basic Search Menu Bar If you save to the local C: drive or desktop, your files will not appear in any of these searches. Note: All files must be saved to the cloud in order for any of these searches to work. So, whether you’re an old pro with Teams or a newbie, you need to read this.Īdditionally, if you’re new to Microsoft Teams, you might want to first take a glance at our blog: “ Our First Trial of the New Microsoft Teams,” for a quick overview. This article is going to show you tips and tricks for searching in Teams.
Teams is great for collaborating, meetings, etc., but even I forget where something is at times. Crestwood Associates has been using Microsoft Teams for a while now, but I still get calls and questions every day about where something is located.
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